Jump to content

Broadmead Residents Association: Activities Coordinator (BRAC 0074)

From Broadmead Residents Association Archives

According to the by-laws of the Broadmead Residents Association (June 7, 2021), Section 7:

The Activities Coordinator shall maintain communication with the various committee chairs with regard to BRA and Administration policies and procedures, to coordinate and facilitate the interactions among the various committees, and to assist the BRA Executive Committee.

Job Description:

(3/20/2025)

1) Receive and pass on new information from various pertinent sources to the activity chairs. Develop a mass communication system, i.e. Google Groups, to keep all residents uniformly informed, with paper copies for those without email addresses.

2) Provide an updated “activity chair” list to the BRA Secretary in July who prepares this information on a “Pink Sheet” and distributes it to the community on a regular basis. Communicate changes as appropriate.

3) Review and update the Activity Leaders’ Handbook in July, and as needed throughout the year. This resource is available on the www.broadmeadbra.org website.

4)Update the Activity pamphlets with the listings and explanations for the various BRA activities.

5) Keep the BRA Secretary informed of the most current Activity Chair list with pertinent duty changes throughout the year.

6) Hold an annual BRA Activity Chair Orientation meeting with the assigned Activity Chairs to explain the budget, processes, procedures, and timelines (in-person or remotely).

Include the following BRA leaders as well:

  • Treasurer
  • Audio-Visual representative
  • Editor of “The Voice”
  • Director of Health and Wellness (to explain Broadmead Connect,  room reservations, and publicity, including poster design, timing, and display and posting of announcements on the Broadmead calendar & website)
  • Transportation

Explain the importance of succession planning for activity leadership continuity.

During periodic Hospitality Orientations for new residents, highlight the website www.broadmeadbra.org to locate the BRA Activity Leaders Handbook, How to Start BRA Activity and BRA Activity Brochures (organized by interest). Emphasize the process for initiating a new activity and the budgeting process, as needed.

7) Timeline:

  • October – Request Activity Chairs complete an inventory form and return it to the BRA General Mailbox by November 1. The purpose is to update Activity information.
  • January – Verify that Activity chairs are aware of the status of their current year’s budget.
  • February –Submit budget requests for the next fiscal year to the Treasurer.
  • June – Collect End-of-Year Annual BRA Activity Reports and submit to the BRA Archivist. A “sample” end-of-year report will be distributed to prepare for this June submission.
  • Ongoing: actively participate in Executive Committee and BRA Board of Directors meetings. Provide important Activity updates throughout the year.

8) Document all pertinent reports and updates on the BRA website as a resource for current and future leaders.

9} Update Broadmead Activity Pamphlets, which are located near the BRA office. Current pamphlets include: the following:

  • Income-Generating Committees & Activities
  • Music and Special Interests
  • Reading, Writing, & Literature
  • Social, Community, Spiritual, & Health Activities
  • Travel & Entertainment
  • Visual Arts

The Activities Coordinator for 2024-2025, Leslie Glickman, collected the Annual Reports of all Broadmead Residents Association Activities and her successor submitted them for filing in the Archives where they will be found in their respective collections on this wiki.

2025-2026 Activities Coordinator, Barbara Scheinin

Retrieved from "http://archives-broadmead.net/index.php?title=Broadmead_Residents_Association:_Activities_Coordinator_(BRAC_0074)&oldid=53"